Entry-level Admin/ HR Assistant at the International Rescue Committee (IRC)


International Rescue Committee (IRC)

The International Rescue Committee (IRC) – Founded in 1933, the International Rescue Committee is a prominent international organization working in relief, rehabilitation, protection, post-conflict development, resettlement services and advocacy for those uprooted or affected by violent conflict and oppression.

Job Title: Admin/ HR Assistant
Job Type: Full Time
Qualification: BA/BSc/HND
Experience: 1 year
Location: Borno
Start Date: ASAP
Duration: Open-ended
Salary Band: 9 – this position is open only to Nigerian nationals

Scope of Work

  • Assists the Field Office ADM/HR lead in his human resources management and administration roles.

Assist the Field Office ADM/HR Lead in Recruitment, Orientation and Integration:

  • Job advertising.
  • Receiving candidates
  • Pre-screening and shortlist candidates
  • Organize candidates written tests and interviews
  • Publish recruitment results
  • Prepare hiring documents.
  • Preparing and support onboarding/transition process for the new hires staff or transferred staff
  • Assist the field office ADM/HR Lead in performance management and staff development,
  • Receive and file staff performance reviews
  • Monitor deadlines and needed reminders
  • Compile staff development needs
  • Prospect potential training providers.
  • Ensures that training completion reports are submitted.
  • Established and keep up tdate the list of employees whreceived training paid by IRC
  • Assure staff filing and administration,
  • Assure staff timesheets submission and filing
  • Track and monitor staff leaves, sick leaves and absences
  • Assure the maintenance and updating of individual files
  • Assure that all required administrative formalities are respected (staff contract registration, social security registration, medical insurance registration, etc.)
  • Debrief exiting employees and complete end-of-assignment procedures.

Assist in Administration Management:

  • Track and monitor all IRC offices and homes administration and maintenance.
  • Manage rental agreements for offices and housing.
  • Monitor renewal and termination of contracts and payments with suppliers, service providers, and lessors and assure that all are done on time.
  • Assure that all facilities are well functioning, including housekeeping, office supplies, electricity, maintenance and repair, internet and other communications functions in the field office.
  • Assure proper use and functionality of office equipment.
  • Maintain proper records of all correspondence.
  • Track and monitor subscriptions and monthly telephone and Internet communications, and assure that all are paid on time.
  • Assist the field office ADM/HR Lead on travel documents processes (visa, ticket, etc.)

Monitoring and Reporting:

  • Prepare and submit weekly and monthly reports recruitment
  • Prepare and submit monthly report HR
  • Prepare and submit monthly staff leave accrual
  • Prepare and submit quarterly the updated “severance pay”
  • Prepare and submit monthly rental agreements tracking sheet
  • Prepare and submit monthly renewal and termination of contracts and payments with suppliers, service providers, lessors tracking sheet.
  • Other relevant duties as assigned (of a similar nature or related and in the interest of the organization)


  • University degree in a relevant field.
  • Human resources or administrative qualifications desirable


  • 1 year of relevant professional experience in administration / human resources
  • Previous experience working with an international NGin a cross-cultural setting, preferably in the HR sector
  • Previous team experience and knowledge of team dynamics desirable


  • Good inter-personal and conflict resolution skills, able twork under pressure and manage personal stress
  • Strong organizational and time management skills, team-player but alsable twork independently
  • Able to coach and support others
  • Excellent verbal and written communication skills
  • Compassionate, self-motivated, enthusiastic, energetic
  • Able to cope with basic living conditions during field trips.

Method of Application
Applicants should send their cover letters and CV’s in MS word with the position applied for to: IRCNigeria.Recruitment@rescue.org

Success Factors

  • The successful candidate will combine good understanding of HR and Admin, and a can-dattitude.
  • Ideally s/he will have previous experience in working in large-scale emergency programs in insecure and conflict-affected contexts.
  • All applications must include the position title in the subject line.
  • Only short-listed candidates will be contacted.
  • We are an equal opportunity organization and we encourage residents in Adamawa and surrounding to apply for this position.
Application Deadline: 27th May, 2017



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